A PEO for a machine shop with 25 employees

What pricing looks like at 25 employees

At 25 employees, small differences in a per-employee fee compound into a material annual amount, and benefit participation can support more meaningful plan comparisons. Normalize percentage pricing to PEPM using actual payroll and compare the plan designs as well as premiums.

Workers compensation exposure includes caught-in and laceration injuries around mills, lathes, and presses. Carriers review guarding, lockout procedures, training, and claims history before quoting.

Your leverage

A complete census, loss information, and a documented request for proposal can create useful competition. Ask each finalist to model state unemployment and workers compensation explicitly and to state how benefits renewal notice works.

When a PEO is the wrong answer at this size

If an experienced internal operator already manages HR, benefits, payroll, and compliance, a PEO may duplicate part of that role. Compare the PEO with an ASO or payroll platform while keeping the existing insurance and internal expertise.

Worth pricing when the shop needs a workable workers compensation program, claims support, and documented safety assistance. Ask what onsite work the quoted service includes. A damaged loss record requires a safety and claims plan regardless of whether the policy sits inside or outside a PEO.

What a machine shop should ask every PEO

• A machinist shortage means shops lose skilled labor to competitors offering better health plans, and a 12-person shop cannot fix that alone.
• OSHA machine guarding, lockout/tagout, and hearing conservation requirements need documented, equipment-specific controls and training.
• Overtime is structural during busy cycles, and misclassifying leads or working foremen as exempt is a common and expensive mistake.
• ITAR-related shops need employment paperwork that supports personnel screening requirements.

Health insurance for skilled trades is the retention lever. Shops care less about plan variety and more about a solid PPO at a predictable renewal.

Common questions

Do PEOs provide safety programs for manufacturers?

The scope varies. Ask each finalist which written programs, OSHA recordkeeping support, training, industrial-hygiene work, and onsite reviews are included for the quoted entity. Record the delivery frequency and the credentials of the person doing the work in the proposal comparison.

Will a PEO handle both shop floor and office class codes?

Require the quote and payroll demo to prove it. The proposal should itemize payroll and rate by class code, and the PEO should explain which employees qualify for a clerical exception under the applicable state rules. Employees who interchange duties may not stay in the lower-rated class.

Different team size?